Mental Health Billing Experience
Day-to-day work with psychotherapy, intake evaluation, group, family, and medication management billing for behavioral health practices.
Proudly Serving Mental Health Providers in All 50 StatesHIPAA-Aware · U.S. Based Workflows
Mental Health Medical Billing USA
You Care for Minds.We Take Care of Your Billing.
Dedicated medical billing, credentialing, and revenue cycle management for therapists, psychiatrists, psychologists, counselors, and behavioral health practices across the United States — so you get paid faster and spend more time with patients.
- Therapists & Counselors
- Psychiatrists
- Psychologists
- Group Practices
98%
Clean Claim Rate*
10+
Years Experience
- Years Experience
- 10+Years Experience
- Claims Processed
- 5,000+Claims Processed
- Clean Claim Rate
- 98%Clean Claim Rate
- First-Pass Acceptance Rate
- 96.5%First-Pass Acceptance Rate
These figures are Mental Health Medical Billing USA company experience metrics. They are not independently verified certifications.
Why Practices Choose Us
Why Mental Health Practices Choose Mental Health Medical Billing USA
Behavioral health billing has its own authorization rules, session limits, and payer behavior. We work with those details every day.
Complete Revenue Cycle Management
Eligibility through final payment: verification, charge entry, submission, posting, denials, and AR follow-up handled as one workflow.
Denial & AR Follow-Up
Denials and rejections are corrected, appealed, and tracked, with persistent follow-up on aging accounts receivable.
Clearinghouse & Payer Portal Management
Daily monitoring of clearinghouse rejections and payer portal claim status so issues surface early, not months later.
Credentialing & Provider Enrollment
Applications, CAQH maintenance, revalidations, and enrollment follow-up so providers can bill the plans their patients use.
Transparent Reporting
Clear recurring reporting on claims submitted, payments received, denials worked, and outstanding AR.
How We Help
A Clear, Repeatable Billing Workflow
Every claim moves through the same six stages, so nothing quietly stalls in the middle of your revenue cycle.
- 1
Verify
Insurance eligibility and benefits
- 2
Submit
Accurate electronic claims
- 3
Monitor
Clearinghouse and payer activity
- 4
Resolve
Denials, rejections, and unpaid claims
- 5
Collect
Follow up on outstanding AR
- 6
Report
Provide clear revenue-cycle reporting
EOB / ERA Medical Billing
Every Payment Posted. Every Denial Understood.
Our EOB and ERA team turns payer remittances into clean, reconciled accounts for mental health practices across the U.S.
EOB Review
We read every Explanation of Benefits line by line to confirm allowed amounts, patient responsibility, adjustments, and remark codes match your payer contracts.
ERA & Payment Posting
Electronic Remittance Advice (835) and paper EOB payments are posted accurately to each patient account in your EHR, including copays, coinsurance, and deductibles.
Reconciliation
Deposits are matched against ERAs and bank statements so every dollar is accounted for, with underpayments and missing payments flagged for follow-up.
Denial Analysis
CARC and RARC codes are reviewed to find the root cause of each denial, correct and resubmit claims, file appeals, and prevent repeat errors.
- Timely posting of ERAs and paper EOBs
- Underpayment and contract variance detection
- Secondary claim and patient balance handoff
- Monthly denial trend reporting
Systems We Work With
EHR, Practice Management & Clearinghouse Experience
We work with leading mental health EHRs, practice management platforms, electronic clearinghouses, and payer portals to manage the complete medical billing workflow — from eligibility verification and claim submission to ERA/payment posting, denial management, and AR follow-up.
Mental Health EHR & Practice Management
- SimplePractice
- TherapyNotes
- Valant
- ICANotes
- Headway
- eClinicalWorks (eCW)
- AdvancedMD
- Kareo / Tebra
- Athenahealth
Clearinghouse, Claims & Payer Portals
- Availity
- Office Ally
- Waystar
- ClaimMD
- TriZetto
- UHC Provider Portal
- Cigna Provider Portal
- Aetna Provider Portal
- BCBS Provider Portals
- Medicare / Medicaid Provider Portals
Listed systems reflect our team's working experience. We are not an official partner of, or affiliated with, any of these companies. All trademarks belong to their respective owners.
Transparent Pricing
Choose the Right Billing Solution for Your Practice
Whether you need complete RCM management, additional billing staff, payer credentialing, or expert consulting, our services are designed to fit the way your practice operates.
Full-Service Medical Billing & RCM
4.5%of monthly collections
Complete end-to-end revenue cycle management designed to improve collections, reduce administrative workload, and keep your claims moving.
- Charge entry & claim scrubbing
- Electronic claim submission & tracking
- Payment & ERA posting
- Payment reconciliation
- Denial management & appeals
- A/R follow-up & aging management
- Patient statements
- Monthly revenue & performance reporting
Best for: Medical practices looking for a complete billing department without the cost of maintaining an in-house team.
Get Started Dedicated Medical Billing Support
$15per hour
Flexible billing support from experienced medical billing professionals working directly within your existing EHR, practice management system, or clearinghouse.
- Works within your existing EHR/PM system
- Eligibility & benefits verification
- Charge entry & data entry
- Payment posting
- Claim corrections & resubmissions
- A/R follow-up
- Billing backlog cleanup
- Staff leave & vacancy coverage
- Flexible monthly hours
Best for: Practices with an internal billing team that need additional capacity, temporary support, or help clearing a backlog.
Get Started Provider Credentialing & Payer Enrollment
$150per insurance payer
Streamlined provider credentialing and payer enrollment support to help providers become properly enrolled and maintain participation.
- Commercial payer enrollment
- Medicare & Medicaid enrollment
- Group & individual provider enrollment
- CAQH profile setup & maintenance
- CAQH attestation
- Recredentialing & revalidation
- Application preparation & submission
- Enrollment status tracking
- Payer follow-up
- Approval/status updates
Best for: New providers, growing practices, new group locations, and practices adding additional insurance payers.
Get Started Medical Billing & RCM Consulting
$60per hour
Expert guidance to identify revenue-cycle problems, improve billing workflows, and strengthen your practice's billing operations.
- Revenue cycle workflow assessment
- A/R analysis
- Denial trend & root-cause analysis
- Claim workflow review
- Coding & documentation workflow guidance
- Fee schedule review
- Payer contract review
- Billing staff training
- EHR & clearinghouse workflow guidance
- Revenue improvement recommendations
Best for: Practices that manage billing internally but need experienced RCM guidance, workflow optimization, or billing staff training.
Get Started Transparent Pricing. Experienced Billing Support. Scalable Solutions.
Provider Reviews & Testimonials
Share Your Experience
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Verified provider testimonials will appear here. We never publish invented reviews.
FAQ
Frequently Asked Questions
Common questions from mental health and behavioral health practices considering outsourced billing.
Ready to Take Control of Your Medical Billing?
Talk with our team about your claims, denials, and accounts receivable. No obligation, no pressure.